Role Summary
To support the People Officer in all areas of group HR. Perform all HR duties in an accurate, efficient and timely manner.
Key Responsibilities
General Duties
- Employee Lifecycle activity, i.e.. Responsible for contracts, starter documents, completion of checklists for staff starting and leaving Dominion
- Assists in holding probationary review conversations with both the new starters andthe line managers throughout the probation.
- Maintains and updates human resources records
- Assists in administering the benefit schemes by advising employees of eligibility;providing application information; helping with form completion; verifying submission;notifying employees of approvals.
- Assists with pension Account Administration, monthly and ad-hoc payments,starters/leavers & monthly schedule
- Ensure that all benefit schedules and renewals are returned to the broker inaccordance with their deadlines and follow through to ensure payments have beenmade and received
- Complete ad-hoc projects as provided by line manager, or presented on own initiative
- Perform associated HR administration duties in an accurate, efficient and timelymanner referring unusual or difficult issues to the line manager.
- Respond to requests for information via email, phone or in-person; gathers appropriate forms and documents, searches for and copies documents from archived records
Assisting with payroll matters where required
- Update HR documentation with the correct information for each jurisdiction. Scanning & filing of employee documentation in respective personnel files, keeping HR files up to date and in efficient manner
- Completing joiners, leavers, movers, promotions and probation checklists
Completing reconciliations for invoices and all documents provided for Dominionbenefits across regions - Build and maintain own technical knowledge and skills in order to keep up to date with changes to best practice and legislation
Reporting
- Producing HR reports such as Bradford Factors and sickness reports
- Assists with HR board report data e.g. time to hire, attrition, sickness absence rates etc.
Training & Development
- Updating HR internal software with professional qualifications
- Send through diary appointments for Training and CPD events to individuals oncethey are confirmed and update HR databases with the training history and absencerecords;
- Book professional qualifications and CPD training and arrange payment ofprofessional memberships, following relevant approval
- Logging and maintaining accurate training records with CPD and training spend &validate all training requests with line managers. Produce a quarterly report forcompliance on all CPD activity.
- Assist with the production of the annual training plan, processing training requests &CPD
Recruitment & Selection
- Assisting with Recruitment for all roles by liaising with recruitment agencies, screening. Interviewing, and testing applicants notifying existing staff of internal opportunities; maintaining personnel records and the ATS function on HR software, diary management; obtaining temporary staff from agencies
- Ensure all new staff are fully inducted into the business on their first day of employment and monitor their progress periodically. Co-ordinate end of probation meetings in conjunction with line managers.
Key Competences / Skills / Experience /Behaviours Required
- Good communication skills, written and verbal
- Numerate
- Positive ‘can do’ attitude
- Maintenance of efficient bring forward systems
- Confidentiality at all times
- Desirable 1-2 years HR experience
- Self-motivated and proactive
- Professional approach
- Level 3 CIPD or interest in studying towards CIPD, or equivalent
To apply for this role, please follow this link.